Overview
Orgs Online Sports Manager is an easy to use online sports registration and administrative sports management software service for athletic leagues and teams. The Orgs Online Sports Manager accepts online registrations and online payments, plus provides online administrative reports and easy to use communication tools.
- Accept Sports Sign-ups Online
- Assign Players To Teams
- Process Uniform Orders
- Track Payments
- Create Team Rosters
- Accept coaching and volunteer sign-ups online.
- Eliminates the need to print, copy, circulate, and collect paper sports forms.
- Participants automatically grouped for assignment by eligibility.
- Record and view player evaluations when assigning players to teams.
- Easily send emails to all participating families at anytime.
Features
Athletic Directors and Sports Coordinators
- Eliminates long lines at sports registration sign-up days.
- Eliminates the need to print, copy, circulate, and collect paper sports forms.
- Participants can register to play and submit payments online.
- Gives administrators control over online sign-up start and end dates.
- No need to manually copy handwritten registrations into a spreadsheet.
- Provides participant lists for Athletic Directors and League Managers.
Coaches & Teams
- Accept coaching and volunteer sign-ups online.
- Participants automatically grouped for assignment by eligibility.
- Record and view player evaluations when assigning players to teams.
- Easily assign participants to teams and notify them of their team assignment by email.
- Automatically build team contact lists for coaches.
- Easily send emails to all participating families at anytime.
Families
- Register for sports teams online by accessing a website 24/7.
- Registered participants are grouped into family units .
- Requires only one-time online account setup per family.
- Submit multiple online sports registrations at one time.
- Multiple online sports registrations (from a family) grouped into one amount due.
- Point and Click tools make registering again (at later date) easy.
Setup & Support
All Orgs Online Sports Registration software service users have access to their own online sports account. The account is password protected and secure. If a user forgets their password, Orgs Online has an automated password retrieval system.
This system comes with the same technical support and staff that maintains other Orgs Online software services. A brief recap of support services includes, but is not limited to the following:
Simple System Setup
- Systems are setup overnight and can be ready for administrative use the next day
- Authorized administrators receive one-on-one setup assistance
Fast and Easy
- Families could start registering within a few days after setup
- First Time Users create new family accounts using setup guides
- Returning users login using their personal password
Carry Old Data Forward
- Current data can usually be electronically converted to the online system
- Prior balances (if any) can be carried forward once family accounts created
System Support
- The GET HELP options send Trouble Report to the Technical Support Staff.
- The Technical Support Staff monitors Trouble Reports seven days a week.
- Trouble Report response target is to reply within 24 hours – however it is usually much sooner.
- The online Administrator Manual provides detailed how-to- guides for administrators.
- An online user guide provides Q & A instruction format for families.
Contact Us
- Support Services include personal one-on-one assistance for administrators.
- There is no software to load or maintain - all software is accessed by going to a website.
- Orgs Online Technical Support Staff provides system monitoring and maintenance.
- Live telephone assistance is available for administrators during daytime and evening hours.
- An automated attendant sends users forgotten passwords 24/7.
FAQ
Administrators
How are our sports registration forms displayed on a website?
The Orgs Online Sports Manger provides online sports management software services that make it easy to create an online sports registration form for each sport – per season. Each online sport's registration form can list a separate participation fee as well as a separate online sports registration start and end date. Once the form is created, the Orgs Online Sports Manager displays the form on a website based upon the start & stop dates defined by the league administrators.
Who creates our sign-up registration forms and can they be customized?
Each sports league or school designates its own authorized administrators for the online sports registration software services. (For example: a school's Athletic Director.) Only authorized administrators have access to the online sports manager administrative software. Those with administrative access, create their own sport names, season names, league names, and division names per sport per season. The authorized administrators (admins) then create online sports registration forms for each sport and season.
How many sports and teams can the online sports registration system support at any one time?
The Orgs Online sports management software services as many sports and teams as needed. Authorized administrators use the online League Builder tools to define the number of sports and the number of teams that are to be supported each season. If there are divisional subgroups needed within a sport those are defined when the sport and season is defined.
Does the online sports registration software services show participation fees?
When creating an online sports registration form, authorized administrators can indicate the participation fee being charged for each sport/season. As participants submit their online sports registrations, the amount due can be automatically calculated and added to the participating family's online sports manager account.
Can uniforms shirts and other items be ordered (for purchase) when families register online?
Yes, the online sports registration software services provides the option to list uniform items available for purchase. When listing such items, sports administrators can indicate the cost being charged as well as request the size being ordered.
Can uniform sizes be collected (for items being provided by the school) when participants register online?
Yes, the online sports registration software services provides the option to request the size needed for uniform items being provided by the school or league. The results are available for authorized administrators to view when running their online sports registration administrative reports.
Families
How do participating families submit online sports registrations?
Participating families access a website to submit their online sports registrations. The first time families go to the website they will select the First Time User option and from there they will be shown how to create an online sports registration account. When families come back later, they can access their personal online sports account by entering the password they create when they submitted their first online sports registration form.
What if a participating family forgets their password?
If a family forgets their online sports registration password, they can select the GET HELP option on the sports registration site to have their password sent to them by the technical support staff, or they can select the Forgot My Password optional link found on the website's login page. If they select the Forgot My Password option the system's automated attendant can send their password to their email address.
Can participants sign-up for more than one sport at a time?
The Orgs Online Sports Manager system lets your sports program administrators display multiple online sports registration forms at any one time. If they elect to display and accept online sports registrations for more than one sport at a time, then participating families could submit online sports registrations for however many sports registration forms appear on the sports sign-up website.
If a family has multiple participants, do they create a separate sports account for each participant?
No, the Orgs Online Sports Manager groups all family participants into one Family Account. When a participating family submits their first online sports registration form, they will create their "family sports account". The family's online sports registration account will contain the names of each member of the family registered to participate in a sport.
What happens when a participant comes back to sign-up for another sport?
Returning to registering for another sport is an easy "point-and-click" process. Family accounts created by the Orgs Online Sports Manager lists each family's participants. When a participant returns to register for another sport, the family need only access their online family account, select the participant's name from their family list, select a sport & season, and then submit the registration. It's that easy!
How do families pay for their online sports registration?
Payments can be submitted online (if allowed) or by paper check. As online sports registrations (and uniform orders) are submitted, the Orgs Online Sports Manager automatically adds the amounts due to the family's online sports account. When family members complete their current registrations, they can submit the PAY NOW button to submit an online payment. If their school or sports league is not accepting online payments, the family prints an Amount Due statement, attaches a payment check, and sends that to the sports program administrators as instructed by the school or the league managers.